ROckbridge Commitees

COMMITTEE MEMBERSHIP

The Membership Committee shall be comprised of one member from the Board of Directors, one member from the Board of Deacons, one member from the congregation, and the Corporate Secretary.  The Board of Directors and the Board of Deacons shall each select their representatives for this committee while the voting membership shall elect its member at the annual meeting of the Corporation.

Members shall serve a three-year term commencing on July 1 of the calendar year he or she is elected.  In the event a committee member is unable to serve or chooses not to complete his or her term, a replacement shall be elected at the next regularly scheduled meeting of the group this person represents. There are no limitations on the number of terms a member may serve.  The Corporate Secretary shall serve as the Chairman of this Committee.

CORPORATE SECRETARY DUTIES

The Corporate Secretary shall coordinate with the church secretary to ensure that proper notification is placed in the church bulletin the first two Sundays of March, June, September, and December, inviting prospective applicants to apply for voting membership.  If new applications are received, the Corporate Secretary shall schedule a meeting to consider the new applications.

The Corporate Secretary shall be responsible for maintaining the list of voting members and for informing the President when a quorum is present for membership meetings.  According to the current By-Laws, a quorum is one-fourth (25%) of members entitled to vote.  In the event the quorum is not a whole number, the number shall be rounded up when determining the quorum.

The Corporate Secretary shall be responsible for notifying applicants of the status of their application in a timely manner.  Should a membership be deactivated, the Corporate Secretary shall inform the person in question of the change in status.

The Corporate Secretary shall convene semi-annual meetings of the Committee to review attendance reports for the periods January 1 to June 30 and July 1 to December 31 of each year.  Any active voting member who fails to attend at least 50% of regularly scheduled Sunday morning services during these reporting periods shall be notified that his or her status is being changed to inactive unless an acceptable reason can be given for lack of attendance.  Any member whose status has been deactivated can apply to return to active status when his or her attendance record during the most recent reporting period meets the criteria described above.   

The Corporate Secretary shall provide a copy of the current roster of voting members to the Nominating Committee for its use in soliciting nominees for the annual election of officers.

QUALIFICATIONS FOR VOTING MEMBERSHIP

An applicant for voting membership should meet the following criteria:

• Believe in the basic tenants of the Christian faith as outlined on the Application for Voting Membership.

• Have a personal and continuing relationship with Jesus Christ as a born again Christian.

• Support the Church of God (Holiness) of Columbia, Missouri, Inc. through Biblical tithing (10%) and offerings.

• Attend at least 50% of regularly scheduled Sunday morning services and participate in church activities.  New applicants shall have been attending services at least six (6) months prior to applying for voting membership.  Applicants seeking to reactivate voting membership shall have been attending services at least three (3) months prior to applying for reinstatement.

• Be sixteen (16) years of age or older.

APPLICATION FOR VOTING MEMBERSIP

Application for voting membership or reactivation of inactive membership status in the corporation shall be made by completing the Application for Voting Membership form and returning it to the Corporate Secretary.  This form can be obtained from the Corporate Secretary or through the church office.

Under normal circumstances, a “YES” response is anticipated to all questions.  Any application that contains “NO” answers to any of the questions will be evaluated on a case-by-case basis to determine if acceptance is appropriate.  The Deacon representative on the Committee may discuss with the full Board of Deacons any concerns about exceptions granted by the Committee.

CONDITIONS FOR DEACTIVATION OF ACTIVE VOTING MEMBERSHIP

Membership may be deactivated for, but not restricted to, the following reasons.

• The member fails to attend at least 50% of regularly scheduled Sunday morning services during a reporting period unless a valid reason is given.

• The member requests that his or her membership be deactivated

• The member no longer attends the Church of God (Holiness) of Columbia, Missouri, Inc.

• The member is deceased

MEMBERSHIP

The Nominating Committee shall be comprised of three members of the voting membership elected by the voting membership at the annual meeting of the Corporation.  Individuals may not serve on this committee for two consecutive years.  Additionally, two representatives from the Board of Deacons shall serve on this committee as well.  Because the Nominating Committee falls under the oversight of the Board of Deacons – Trustees, no more than two of those serving in this capacity on the Board of Deacons shall serve as the Board’s representatives to this committee.  These individuals may serve on the committee for consecutive years; however, Board of Deacon – Trustees shall not serve as the chairman of this committee.

In the event a committee member is unable or chooses not to complete his or her term, a replacement shall be elected at the next regularly scheduled meeting of the appropriate group this person represents.

DUTIES

The Nominating Committee shall meet annually in January to begin selecting candidates from the voting membership for the annual election of officers to be held in April.  The committee shall submit the slate of candidates to the Board of Deacons no later than six (6) weeks prior to the annual membership meeting.  The final list of candidates shall be presented to the voting membership in written form no later than 21 days prior to the annual membership meeting.

When selecting candidates for the Finance and Budget Committee, it is requested that the Nominating Committee first solicit nominees from the pool of previous members of the Finance and Budget Committee before seeking other nominations.

MEMBERSHIP

The Finance and Budget Committee is to be composed of six (6) members, one of whom is to be the Assistant Treasurer of the Corporation.  The other five (5) members shall be elected by the voting membership at the annual meeting of the Corporation.  These five (5) members shall serve for a three-year term, after which he/she will not be allowed to serve on this Committee again until one (1) year's time has elapsed.  Each year the Corporate Treasurer shall re-assign counting partners so the same two individuals do not count together in consecutive years.  The Corporate Treasurer shall serve as Chairman of this committee.

OBJECTIVES

1. Improve the accounting of funds

2. Fulfill the scriptural injunction “to be diligent in business”

3. Assist the Corporate Treasurer in the handling of funds

4. Provide for an increased awareness of the use of funds

5. Distribute the responsibility for proper fund accounting

FUNDS TO BE COUNTED

1. The committee is responsible for counting all money received through the following funds:

   • Church offerings

   • Special offerings

2. Individual offerings, pledges, or additional special offerings may be accepted directly by the Corporate Treasurer.  A receipt should be completed by the Corporate Treasurer for these items.  These contributions are usually added as a note on the counting sheeting (spreadsheet) prepared by the Finance Committee members during normal counting duties.

COUNTING PROCEDURES

1. Money received through the appropriate funds listed above is to be counted and the amount verified by any two members of the committee or one member and the Corporate Treasurer.

2. The Finance Committee counting sheet is to be completed by two members.

3. The two members who count and verify the amount of the offerings should both sign the counting sheet and make two copies.  (One copy will be filed at the church the following week.)

4. If only one committee member is present at the time the offerings are received, that member is responsible to ask the Corporate Treasurer or a second party to assist in counting and verifying the amount.

5. If none of the committee is present at the time the offerings are received, the Senior Pastor should appoint two persons to count and verify the amount of the offerings.

6. The committee members are not to be responsible for keeping the money.  After the money is counted, the Corporate Treasurer or his/her assistant should be present to receive the funds.

GENERAL ACCOUNTING PROCEDURES

1. In accordance with the objectives of the committee, each new treasurer should attempt to follow a system of bookkeeping comparable to the system currently being followed.  Any “radical” changes in that system should be submitted to the committee for its approval.

2. The Corporate Treasurer is responsible for furnishing the Board of Deacons with a copy of the Corporation’s financial statements each month, and distributing and presenting the quarterly financial statements at the quarterly and annual business meetings.  A financial snapshot is distributed in the church bulletin each month.

3. An annual review of the Corporation’s financial statements should be completed at the close of each fiscal year.  The financial records and reports are to be turned in for review within the month following the close of each fiscal year.  An individual or agency outside the Corporation should be selected by the Board of Deacons for the review.

4. The Board of Deacons prepare a budget in January/February.

5. The members of the committee and the Corporate Treasurer will meet during the third quarter and suggest any changes to the budget for the next year.  The Board of Deacons will review the suggestions, make any changes they recommend, and present the proposed budget to the membership at the annual business meeting in April of each year.

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